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Let’s Talk About Envelope Gum

let’s talk about envelope gum

You’ve probably had to seal an envelope at some point in your life. But you’ve probably never stopped to wonder about the sticky stuff that is used to seal the envelope.

Wonder no more!

It’s called envelope gum, and there are a few myths surrounding it. Let’s look at a few.

Should You Actually Lick It?

Sealing an envelope seems easy enough, right? You put the contents of the letter inside the envelope and lick the envelope gum to seal it.

But should you really be licking it? Envelope gum is an adhesive; at some point in your life, you’ve been told not to put glue in your mouth. So why is this any different? Unlike others forms of glue, the gum is made from potato starch or corn starch – both of which are edible. Though ingesting a lot of gum still has the potential to make you sick, so don’t go crazy.

How Much is Too Much?

More means better, right? In the case of envelope gum, no. If there is too much gum on the envelope, it may not close properly, and the contents of said envelope could be lost. The same goes for having too little gum on your envelope. The gum won’t stick properly and the contents of the envelope would be lost or damaged. So envelopes usually have the right amount of gum to keep their contents secure – all this thanks to the magic of automation.

Are All Types of Gum the Same?

Put simply, no. Many types of envelopes are made from different materials with different shapes and sizes. One type of envelope gum just won’t cut it. For example, gum arabic is one of the main ingredients used and is in all types of envelope gums. It’s made from hardened sap found in acacia trees and has an amazing range of uses.

Now you know what envelope gum is made from and that it is, in fact, safe to lick. If after this you still don’t love the idea of licking envelope gum, using a damp sponge or cloth instead works just as well.

In today’s digital world, however, licking envelopes isn’t really a thing anymore, is it? However, if you’re in business and regularly send out direct mail to customers, employees, or prospects, then why not take a look at a faster, more secure way to seal your envelopes?

Chat with Mailmech for all your printing, mailing, and office automation needs.

Posted in Articles

3 Benefits of Smart Envelope Sealers

3 Benefits of Smart Envelope Sealers

If yours is a medium or large corporation you probably have thousands of envelopes to seal on a regular basis. If you’ve been wondering how to cut down on manual labour and speed up the mailroom process of sealing envelopes, then you need to know the benefits of why your business needs to invest in smart envelope sealers.

The Benefits of Smart Envelope Sealers

Productivity and Privacy

Is making sure that your sealed envelopes get out on time an extremely important part of your business operation?  By using an envelope sealing machine you are guaranteed to be able to get your letters out on time, every time. It will also ensure that any private documentation remains safely sealed in envelopes on their journey to their destined recipients.

Saves Time and Money

Automatic envelope sealing machines are designed to ease the process of sealing large volumes of envelopes at high speed. Just imagine the time-saving in being able to seal 18 000 envelopes per hour and up to 500 000 a month.

And you will save a lot of money by reducing your staff quota required for manual processes because these machines are completely hands-free and do not require manual wetting, flap folding or sealing of envelopes. All that is required is an operator to stack the prepared envelopes into the feeder and press a button after which every other step is completed automatically.

Easy to Use

Smart envelope sealers are not only economical, but they are compact and so easy to use that minimal training is required to operate one.

If this sounds like something your business needs to increase your productivity and you’re ready to reap the time and money-saving benefits of smart envelope sealers, we highly recommend the Mecure IR Envelope Sealer with the following features:

  • Seals 18,000 envelopes per hour and up to 500,000 envelopes per month
  • Takes a variety of different sized envelopes between 90 and 250mm
  • Comes equipped with an envelope hopper and internal counter
  • Is able to maintain speed while producing accurate results
  • Has a low noise level
  • Requires a single operator for initial processes, after which the envelope sealing machine will complete the job at hand automatically

For all your mailing solutions, give Mail Mech a call on 011 789 1608 or email info@mailmech.co.za and let our experts both guide and supply you with top-quality smart envelope sealers.

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Unpacking the Neopost Sorting and Counting Machine

Unpacking the Neopost Sorting and Counting Machine

How many man-hours are you and your colleagues putting into unpacking and sorting mail? If the answer is too many then the Neopost sorting and counting machine may be the answer to all your mail woes.

So what do you need to know about this machine and how is it going to make your business life easier and more streamlined? Keep on reading to find out.

Easy Sorting

Being able to reduce operational costs while making your business run more efficiently is the dream of every business owner or manager. For a medium-sized business you can often only have one or the other, but not both.

Enter the Neopost sorting and counting machine. With flexible, reliable and user-friendly systems and setup, these mail sorting machines are the way to go.

Improved Accuracy

Using a machine for counting and sorting offers an accurate and innovative solution to human error. It also means that you can re-distribute your workforce to areas where they are passionate and needed if your business – because let’s be honest, no one is passionate about sorting or counting mail, no matter how well you do it!

Less room for error means improving the revenue side, so it’s a win-win.

What Else?

While the above two points are a great starting place, what else should you know? Let’s take a look:

  • Shooter changeover times between batches
  • Non-stop sorting and counting
  • Faster and more efficient
  • Adapt to your business needs

All these points will drive your business up a notch in the industry.

Neopost Sorting and Counting Machine

As a medium-sized business in the mail industry, finding a machine that gives you an edge is a golden opportunity. And this is exactly what the Neopost sorting and counting machine offers. If you have any other questions, contact the Mailmech team today.

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The Hilarious History of Envelopes

The Hilarious History of Envelopes

One would hardly imagine envelopes making a showing in our virtual world of emails and WhatsApp. But they do and they have. The Smithsonian has had presentations about them in their National Post Museum. Author and lecturer Maynard Benjamin has published two books on the humble envelope:

‘The Graceful Envelope’

‘Undercover: The Evolution of the American Envelope’

There are over 100 sayings about envelopes that might become extinct before you’ve finished reading this. But while Richard Branson still retains his current iconic status, envelopes have a role to play, as he said;

‘If something can’t be explained on the back of an envelope, it’s rubbish.’

A Mythic Emperor’s Live ‘Envelope’

There is a story that says that an emperor shaved a slave’s head, wrote a message on the scalp, waited for his hair to regrow, and then sent him off to have his head shaved wherever he’d wanted the message read. Time clearly not being of the essence!

Babylon’s Place in the History of Envelopes

Experts say that the idea of enclosing contents in envelopes baked hard to secure the insides was started by the Babylonians. Presumably, the only way to reach the secured innards would have been to smash the outer shell.

Egypt’s Place in the History of Envelopes

The Egyptians were said to simply send messages in rolled, sealed scrolls – so the letter was essentially the envelope too. Doesn’t that remind you of the old blue airmail letter paper you could buy that you folded and glued into an envelope?

France & Spain Enter the History of Envelopes

Somewhere in the 17th century, records of separate envelopes turn up in France and Spain.

You only need to watch The White Queen or the like on Netflix to see letters and envelopes sealed with red wax and a signet ring impression.

But we have to hand it to the toothless French King, Lois the XIV, who made popular the idea of a cover to ensure the privacy of missives. He had a special template made for cutting, folding, and pasting his court communications.

Englands Place in the History of Envelopes

Charles I is said to have made a postal service open to the public with about 45 sorting and delivery staff. Today’s Royal Mail employees some 140 000 – just when you thought letters and envelopes were no longer a thing!

Donkeys and ponies gave way to horse-drawn post wagons until post office buildings and mail boxes were established. Train mail gave way to airmail and mail trucks, while postmen on bicycles delivered to street addresses.

It took a global pandemic for people to reappreciate the value and connectivity letters in envelopes can bring. But let the last word on the worthy envelope be delivered with humour:

‘I’m completely different from Pietersen.

He would turn up to the opening of an envelope.’

Andrew Flintoff

Give Mailmech a call on 011 789 1608 or email us at info@mailmech.co.za and let our experts both advise and supply you with top-quality letter prep for your campaigns.

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How Exactly Do Document Scanners Work?

How Exactly Do Document Scanners Work

Document scanner technology is everywhere in the modern world and is generally used daily in an office environment. The basic principle of document scanners is to analyse and capture text or images from hard copies and convert the information into a digital format.

How Document Scanners Work

Some scanners are standalone units whereas most form part of a printing unit which must be connected to a computer. The primary function of a scanner is image and text capture by what is known as OCR or optical character recognition which allows a user to save the digitally captured data as a file on a computer as well as make edits and enhancements to the file in a word processor, depending on the scanners software capabilities.

Some scanners make it possible to send any scanned data directly to an email editor to be sent off more immediately to selected recipients.

Another feature of some document scanners is to produce and print out hard copies of documents or images using the copy function as opposed to the scan function.

Feed-in or Sheet-fed Scanners

These are simple scanners that are limited in what they can scan. The scan head is immobile, and the document is moved from a feeder tray through the scanner. A sheet-fed scanner looks a lot like a small portable printer.

Flatbed Scanners

These are also known as desktop scanners and are the most versatile and commonly used scanners. They have a flat glass surface for screening the document you want to reproduce and transferring the information digitally to a computer.

Handheld Scanners

Rather than using a motorised belt, handheld scanners rely on the user to move the scanner over the document. While it can be useful for capturing text quickly, this type of scanner typically does not provide good image quality. The most well-known handheld scanners are barcode readers.

Drum Scanners

Used in the publishing industry, these scanners are able to capture incredibly detailed images. They use a technology called a photomultiplier tube or PMT.  The document to be scanned is mounted on a glass cylinder. A sensor at the centre of the cylinder then splits the light bounced from the document into three beams. Each beam is then sent through a colour filter into a PMT where the light is changed into an electric signal.

Production Scanners

These are a go-to document management solution for businesses who need a fast, reliable and accurate way to manage and process mountains of paper daily in order to create and store electronic copies safely and which can be easily accessible on a central hard drive or server.  A production scanner is like having a desktop scanner that is much faster and able to handle very many more sheets of paper.

Sheets of paper are moved into the production scanning mechanism by rollers or a friction feed. Most production scanners have the ability to scan both sides of a sheet of paper at the same time, which speeds up the scanning throughput. Tens of thousands of sheets of paper can be scanned per shift.

Production scanners are valuable assets for companies who want to convert their paper documents into digital documents to save on office and storage space, as well as for document security purposes.

Give Mailmech a call on 011 789 1608 or email us at info@mailmech.co.za and let our experts both advise and supply you with top quality document scanners in South Africa.

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Who Needs a Plastic Wrapping System?

Who Needs a Plastic Wrapping System?

Ever noticed how all the magazines in the shops come in neat plastic wrapping? If you haven’t, you will the next time you look at them now that it’s been mentioned!

This is the work of a plastic wrapping system, which may be a handy addition to your company if you work in publishing, media solutions, a mailing house or a printing company. These are just a few of the businesses that would benefit from investing in one of these systems.

How Do They Work?

These systems offer perfect each time wrapping of media products. The product to be wrapped is fed into the machine, wrapped in plastic and sealed. Depending on the product, various plastic thicknesses are used, but the process is as simple as that.

A ploy-wrapping machine such as the Buhrs 1000 works at a speed of 13 000 products per hour. Think about the time this would take if you are working with a manual system? And this is only an entry-level system.

If you have a small business, you may not need to plastic wrap on a large scale. But this machine plays an important role in larger packaging and mailing companies.

Benefits of a Plastic Wrapping System

If you have been looking at a plastic wrapping system, you may be wondering if it is worth the investment. To help make the decision, here are a few features and benefits you can expect:

  • Productive and reliable
  • Cost-effective
  • Great price/performance ration
  • High return on investment
  • Easy to use and operator friendly
  • Easy to service
  • Safe and ergonomic
  • Storable job settings

These are just s few ideas of what you can expect if you choose to go with one of these neat systems.

Wrapping it Up

Plastic wrapping systems are vital to companies that send out bulk media items. They will save you time and money, and you can direct important skills elsewhere while this machine does its job.

If you would like any more information on plastic wrapping systems, contact Mailmech today. Our friendly team are waiting to assist you.

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How Exactly Do Franking Machines Work?

How Exactly Do Franking Machines Work?

If your business is sending out large quantities of mail such as invoices, bills, catalogues or brochures regularly, franking machines are an efficient solution to what many people consider an inconvenience. Franking saves you time and money and improves your brand recognition, important to your business growth.

Franking is the process of pre-paying postage costs while at the same time ‘branding’ your mail envelopes with information that it needs to navigate their way through the postal system more efficiently.

A frank is something such as a postage stamp, label, signature or coding that enables your letters or parcels to be sent to their destination. Franks fall into four categories – Privilege, Postage, Official business and Business reply mail. All of these are governed by the universal postal union and are regulated across countries.

Many man-hours are saved by not having to manually apply stamps to each envelope and the opportunity for human error is eliminated.

How Franking Machines Work

Franking machines are linked to your business account and designed to pay for postage in advance by weighing your letters and providing you with accurate postage costs based on weight. Not only will a franking machine provide you with accurate postage costs but depending on what it is that you are posting, you can also expect discounts, which can save you around 4% or more on your business postage costs.

When letters need posting, you would set the machine to the correct date and insert your mail, which is then franked with your individual franking impression, which means never again having to have your employees wasting time waiting in a post office queue.

Even more time is saved by franking because franked mail is date sensitive, which means it has to be processed the same day, moving your post much faster through the postal system.

Many mid-range franking machines allow you to ‘stamp’ anything from your business logo to a message on all your correspondence which makes franking a great way to advertise your brand at no additional cost.

If security is a concern for you, a franking machine allows you to have complete control over who uses the machine. You can also have full visibility on who used what and when. This feature also allows you to control your spend in that you can charge postage back to the relevant department responsible for each mailing run.

Whether your business is big or small, our franking machines come in a variety of sizes and capabilities depending on the volume of letters you have to get out.

Give Mailmech a call on 011 789 1608 or email us at info@mailmech.co.za and let our experts both advise and supply you with top quality products as well as provide you with the necessary information on franking machine licensing legislation.

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Do I Need a Shredder to BE POPIA Compliant?

Do I Need a Shredder to BE POPIA Compliant?

For businesses and organisations to be POPIA compliant, you need to take appropriate action with regards to the acquisitions, storage and destruction of personal information.  When it comes to destroying hard copies of discarded personal information, it must be done in such a way as to prevent the reconstruction of any documents or media. Businesses that do not destroy documents properly can be heavily fined.

The way to correctly destroy documents and other personal records to meet POPIA compliance is to use a shredder.

Top Tips for Purchasing a POPIA Compliant Shredder

There is no prescription for a “POPIA compliant shredder”, the legislation simply calls for businesses and organisations to implement a policy with regards to the destruction of personal information. The act encourages it but does not specify appropriate levels of security for secure shredding methods. It is thus up to your organisation to define the level of confidentiality and security you wish to practice in meeting POPIA compliance.

While the basic design of a paper shredder is the same whether it is a desktop or industrial version, there are a few important considerations to take into account to make sure you select the right shredder for the job.

Volume:  Most office environments, even home-based ones, end up shredding nearly twice the amount of paper they estimated they would. Try to work out as accurately as possible how many sheets of paper would need to be shredded per day so that you purchase a machine that can handle the load.

Your business may also need a shredder that can handle the destruction of cardboard, CDs, credit cards or employee ID badges.

Cutting mechanism:

Most basic paper shredders use a strip cut system turning each sheet of paper shredded into ribbons. This is the least secure method of shredding.

Shredders that use a cross-cut mechanism, which includes perpendicularly opposed blades, make a series of both horizontal and vertical cuts and twist the paper while cutting it thereby reducing it into small scraps which makes it nearly impossible for any useful information to be recovered for nefarious means.

Confetti shredders work in a similar way to cross-cut shredders and reduce documents into tiny scraps of paper.

The most secure method of shredding is referred to as Micro-Cut.

Shredder Size:  Most shredders can only handle paper up to legal size. If your business needs to shred bigger paper sizes or other types of media, be sure to query available options to meet your requirements.

Warranty and Quality: Make sure to choose a shredder that will be able to meet your shredding demands in the long term as well as one that comes with a good warranty.

Servicing:  Shredders are mechanical items and often generate internal paper dust. To keep your shredder in good working order and to prolong its life, it’s always advisable to service your shredder at regular intervals, depending on the workload.

Get in touch with Mail Mech today to find out more about their range of shredders so that your business is POPIA compliant and your customers can be assured that their personal information is secure. Call the helpful staff for advice on 011-789 1608 or visit www.mailmech.co.za

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Pamphlets vs. Brochures: What’s The Difference?

Pamphlets vs. Brochures: What's The Difference?

Everything and everyone is going online. Despite that, well-established paper business tools still hold their fixed place in a marketing arsenal. Pamphlets and brochures are very similar. In fact, they both fall under the same category of “marketing communication.”

Here’s what you need to know about them.

What’s the Difference Between Pamphlets and Brochures?

Placed side by side a brochure and pamphlet don’t appear too different from one another. The notable similarities are:

  • Both are printed paper products
  • Both convey some form of information
  • Both depict images and text

As similar as brochures and pamphlets are, they are still distinctly different from one another. Essentially, the material differs based on its intended use and audience.

What Is a Pamphlet?

The key function of a pamphlet is to provide focused information on one topic. A pamphlet will convey information on a single event or a promotion.

Generally, a pamphlet is made up of one or more unbound pages. Typically they are designed on a single piece of paper that will then be bi or tri-folded. If you need a booklet with concise information on one subject then a pamphlet will best suit your requirements.

What Is a Brochure?

A brochure meets the needs of advertising or marketing. Brochures, as a rule, are designed to catch the eye. They will include captivating, high-quality images that will be paired with enticing support text.

Thus, if your need is for printed media to promote your product or service then a brochure is the way to go. A business brochure offers a high-level look at several products or services in one place and encourages the reader to take action.

What Is Right For You?

The power of brochures and pamphlets lies in their ability to convey a business message inexpensively and effectively.

Whether you need a brochure or a pamphlet, the important thing to keep in mind is that no matter what you’re looking for, Mailing and Mechanisation can supply you with the booklet making machine you need. Call the helpful staff for advice on 011-789 1608 or visit www.mailmech.co.za

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Who Needs a Production Mailing System in Today’s Digital World?

Who Needs a Production Mailing System in Todays Digital World

Most businesses will agree that snail mail is still a valuable part of a business construct, particularly when targeting demographics who may not have access to the internet or who may not be proficient at using technology. Beyond that, a paper trail will never be something that becomes extinct as the need for hard copies of documents as well as those with signatures on them, will always be there.

However, if you’re still doing your office mailing the traditional way, could your business benefit from adding an automated production mailing system to streamline your workflow?

Absolutely! A production mailing system will eliminate the need for manual mailroom personnel and maximise the productivity of all in-house mailing resources by combining preparation, processing, folding, output, weighing, digitising postage stamps and more.

Choosing Your Production Mailing System

To better assess how to pick the right production mailing system for your business, first, evaluate your current mailroom production costs and processes.

  • How many pieces of mail are you sending on average?
  • What are you sending?
  • How often are you sending mail?
  • How much time is spent sending mail?
  • How many returns do you get on the mail you send?

Based on the answers to these questions, you can then seek out a production mailing system that best suits your business needs.

Small to Medium Businesses

For small to medium businesses the Kern 606, 686 and 658 production mailing systems have similar features to one another and can all handle up to 8000 envelopes an hour and up to 800 000 items per month.

Kern 686 Inserting System

In a single operation, the Kern 686 off-line folding and inserting system can cross-match, fold, insert documents and seal the envelopes with sustained high performance. Need to insert an A3 form into a C6 envelope? No problem. The integrated folding systems cater for any parallel or cross fold.

The optical mark/barcode reading system and paper flow monitoring system ensures total reliability and security during the processing of your documents. The microprocessor control system guarantees the correct contents land up in each envelope because getting the right information to the right person is critical.

Useful features include 20 processing programs, 2 folding and 3 enclosure stations, pre-selectable counting of filled envelopes, a postcode marking unit, a connection franking machine, a security check bin and an add-on facility for checking the identity of forms from the folding stations using barcode control.

Large and Growing Businesses

The Kern 2600 and 3500 SL production mailing systems can handle between 16 000 and 22 000 envelopes an hour and between 3 500 000 and 5 000 000 items per month for larger and growing businesses.

Kern 2600 Inserting System

The incorporation of cutting edge technologies, touch screen, simplified operation and adjustment capabilities, makes it possible to process a broader range of applications and opens up numerous options for future applications, making this production mailing system one that offers genuine investment security.

The new reading system allows the operator to set up each reader rapidly and directly with the same software being used to control all reading operations, thus making it possible to seamlessly switch between different types of readers.

The user-friendly Kern 2600 which is enabled to assist operators in learning to use the system quickly and promote work efficiency, can be fully integrated with the ADF mailFactory system which offers a broad range of reporting functions providing information on both production and the system itself.

Of course, these are only just a few of the multitude of features offered by this highly intelligent production mailing system.

Get in touch with Mail Mech today to find out more about their phenomenally clever range of production mailing systems so that you can find the best solution to streamline your business and maintain important customer relationships. Call their helpful staff for advice on 011-789 1608 or visit www.mailmech.co.za

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