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Making sure you have the right scanner for your business needs

A very important part of office equipment is a scanner. No longer are documents kept in files to be cleaned out every year and put in storage, they are now scanned and saved to a central data base. Most companies rely on technology to keep important documents safe through scanning. Using scanners is relatively quick and easy and once scanned you will no longer have to search through a thousand files to find the document you need – it will be a click away!

Before embarking on the purchase of scanners, you need to make sure that you purchase the right one. The last thing you need is a scanner that cannot handle the amount of documents that need to be scanned. Scanners are versatile meaning that you can also use them to copy documents. Most office copy/fax machines come with a scanner attached so that you have an all in one office communication solution. No longer do you need to equip your office with three separate machines, you can have one that will do the job of all three!

Large corporations need bigger scanners to handle the amount of scanning that needs to be done. The scanner of choice in larger companies is the Opex AS-7200big I. This scanner is considered as the monster of all scanners as it is equipped to scan large volumes of paperwork. The machine itself is extremely intelligent and has been programmed with the latest time saving technology. On top of that it operates with extreme precision. It can do this by combining mail opening and extraction with image capture and classification. In a nutshell, it means that this scanner only needs to touch the paper once in order to extract all of the relevant information from it.

Making “light” of office work

An office must run like a well-oiled machine and will not be able to do so if you do not have the necessary equipment. Have you given a thought to what is needed when putting a presentation together? It would look highly unprofessional if you go to a meeting with a presentation that is held together with a paper clip! Make sure that you equip your office with binding machines. Binding a proposal will give it a polished look and make you look like the professional representative of your company that you are!

Finding office solutions that work for you is where Mail Mech can help. From binders to scanners, Mail Mech will have the right equipment for your office. Mailing solutions are made much simpler through Mail Mech. To find out more about the products and services that Mail Mech have on offer, visit their website www.mailmech.co.za

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